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Administrative Assistant
Job Information
Company: American University of Armenia Location: Armenia, Yerevan
Employment Type: Full Time Open Dates: 11-02-19 00:00 To 24-02-19 17:45
Category: Administrative/Clerical Salary: N/A
Experience: 1 year(s) Preferred Age: --------
Education: Bachelor Degree (BS) Preferred Gender: --------


Job Description
Application deadline: 5:45pm; February 24, 2019

Company: American University of Armenia (AUA), Communications Department

Position: Administrative Assistant

Contract type: FT (5 days/40 hours per week)

Job Location: Yerevan, Armenia


Job Responsibilities
-Perform general office duties including responding to phone calls and walk-in inquiries greeting visitors, organizing meetings, maintaining event calendars and files, fully managing the Director’s calendar maintaining databases, handling office communications, ordering supplies for the office, etc.
-Keep track of the orders of the inventory and prepare promotional packages for AUA guests
-Give tours to the special guests of the University at two campuses of AUA
-Prepare contracts using templates, arrange special terms with the lawyer, contact service providers as needed
-Support the entire Communications Department with various needs.
-Transcribe interviews, write and translate video subtitles prepared by the Communications Department
-Arrange photo and video shootings with photographers and participants at AUA
-Provide support during AUA events according to assignments
-Translate/interpret from English into Armenian and vice versa as assigned
-Keep records of the department’s expenses, including the budget lines, dates, expense categories, as well as the records of the related events and service providers
-Assist with reconciliation of the expenses with 1C accounting system information
-Occasionally conduct online research of worldwide universities, various practices in the field of Communications and prepare reports, as assigned
-Prepare and provide statistics and reports by requests
-Assist with organizing art exhibitions in AUA Akian Gallery including preliminary preparation, opening, and closing, as well as post-exhibition activities through:
-Arranging for the delivery, framing (if needed), and storage of the paintings to AUA
-Preparing list with all the information including pricing
-Arranging for the design/printing/sending of exhibition program and invitations to the guests
-Handling e-mail/phone communication with the purchasers of paintings arrange for payment and paintings delivery,
-Following up with the Accounting Office on payments received, assisting with financial issues by keeping and giving information on expenses and incomes from the exhibition
-Arranging for returning the unsold paintings to the painter
-Perform other related duties as assigned by the immediate supervisor(s)


Required Qualifications
-University Diploma in a relevant field
-Good command of written/oral English and Armenian
-Computer skills (MS Office, spreadsheets, database management)
-Relevant work experience of 1 year and more
-Excellent interpersonal and team building skills with an ability to work in a fast-paced changing environment
-Ability to work with a variety of constituencies


Application Procedure
A letter of intent, Curriculum Vitae with the names and contact information for three
referees should be sent to jobs@aua.am with the subject heading “Administrative Assistant/Communications”. Applications must be received by February 24, 2019 to be considered.
Only shortlisted applicants will be notified for interview.
Please, clearly mention that you have heard about this position from JobFinder.am career portal.


About Company
The American University of Armenia (AUA) is a U.S.-accredited graduate institution affiliated with the University of California. AUA offers Master's level graduate programs that are intended to develop critical analysis and depth of knowledge through advanced coursework, independent study, and research.





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